Writing a Job Application Letter

Teaser: 

The job application letter's sole purpose is to get the recipient to read your CV.  It should be clear, concise and straight to the point. Here you are simply telling the employer that you are worth having a look at.

The application letter should be brief, no more than one page in length. It should be easy to read and flow through. It should include only the absolute necessary information. Like most other things, there is a formula that works extremely well for preparing job application letters.

PART 1: HINTS FOR WRITING A JOB APPLICATION LETTER

  1. Each letter should be an original: no photocopies
  2. The goal of your opening is to capture the employer’s attention. Remember, an employer may receive hundreds of cover letters. You need to create enough interest in your opening that the employer feels compelled to continue reading.
  3. Make your cover letter concise. A cover letter should be one page with  three to four pages
  4. The body of your cover letter should highlight your experiences and accomplishments. Focus on the needs of the employer to whom you are writing. You want the reader to be; believe that hiring you will mean improved services, innovative ideas, greater efficiency or increased productivity.
  5. Your cover letter should ask for something – most often an interview.
  6. Your closing should briefly summarise the body of the letter. Leave the reader with an important thought to remember you by.
  7. Check and recheck your cover letters for errors. Look closely for mistakes for in grammar, punctuation and spelling.
  8. Have someone else proof – read and critique your cover letter.
  9. Select quality paper for your final copy. The paper you select should co-ordinate with the paper you use for your CV.

PART 2: COVER LETTER GUIDE

Include an introductory cover letter with each CV you send to employers. Each letter must be originally typed and signed. 

 

FIRST PARAGRAPH

Indicate the reason for writing, the specific position for which you are applying and if there is a position opening the source from which you learned of the job and the date it was posted. If you are inquiring about jobs in general and no opening was advertised, indicate your interest in career opportunities in your field. 

 

SECOND PARAGRAPH

Mention why you are interested in the position or organisation and its products or services. Relate your academic or work background to the position for which you are applying – how are you qualified for the position? Point out your practical work experience, specific achievements and unique qualifications.

 

FINAL PARAGRAPH

Refer the reader to your enclosed CV, which summarises your qualification, training and experience. Thank the employer for taking the time to read your letter and CV and express your availability to attend an interview if invited. 

 

Yours faithfully, 

Signature 

Your Name.